Affiliate Account

Background

Affiliate accounts can be provisioned at Tufts when someone requires access to Tufts University resources. Some examples might be a visiting faculty member or researcher needing library access, a consultant needing access to lab space, files or software, a temporary hire back-filling an employee on leave, a research collaborator needing inclusion in a Tufts Group email, a retired faculty member returning to teach a 2-week seminar or a service provider needing building access to pick up soiled lab coats and deliver laundered ones.

There are three types of Affiliate accounts at Tufts: eReg-sourced, HR-sourced and FIS-sourced. Regardless of Affiliate type, all new Affiliates at Tufts are provisioned with a permanent Tufts account consisting, at a minimum, of

A Tufts username
A Tufts email address
An Affiliate ID (eReg) or an Employee ID (HR and FIS Affiliates)

The primary difference among the Affiliate types is the way the Affiliate account is created, sourced and managed on an ongoing basis. The most prevalent type of Affiliate account is the eReg Affiliate account. Instructions for requesting an eReg Affiliate account are covered below.

Requesting an eReg Affiliate Account

The majority of affiliates at Tufts are eReg-sourced affiliates. When you click the Request Affiliate button below and submit a completed request form, you are requesting the creation, activation or updating of an eReg Affiliate account for a new or previously existing Tufts account.

Selecting and completing the eReg “Request Affiliate” form will automatically create a Service Now ticket to accomplish any of the following:

Create a new Tufts active eReg Affiliate account
Reactivate an inactive eReg Affiliate account using information from a preexisting Tufts account
Extend the term of an active eReg Affiliate account that is not currently expiring
Create a temporary or interim Affiliate account to allow access to Tufts resources prior to an employee or student going through the actual onboarding process
Ensure an uninterrupted transition from employee or student status to Affiliate status for an individual whose relationship to the university is changing. (Example: A retiring employee is becoming a part-time Affiliate to assist with training a replacement.)
Create a new Affiliate account for an expiring eReg Affiliate moving into a new eReg Affiliate role (e.g., a Friedman eReg affiliate who is becoming a Cummings School eReg Affiliate)
Update stored information about an eReg affiliate such as a personal email address

Required Affiliate Account Request Inputs

To complete the request form and facilitate processing of the account, you’ll need the following information:

Group: ___________________ (The university division or school that the Affiliate is/will be associated with. Examples might be “Central Operations, Finance” or “A&S”. You also need to specify whether the individual will be an Employee or Student Affiliate. If in doubt, select Employee.)
Dept: _____________ (The name of the department that is sponsoring the Affiliate)
Campus (optional but helpful) __________________
Building (optional but helpful) __________________
Affiliate Last Name: ______________
Affiliate First Name: ______________
Affiliate Middle Initial (optional but helpful): ________________
Affiliate’s DOB (MM/DD) :________________ (We only need month and day.)
A working personal email address for the affiliate: ______________ (E.g., a gmail, yahoo or business email address.)
The affiliate’s Tufts Sponsor: ___________________________ (Provide the Sponsor’s Username or Tufts email address. The Sponsor must be a full-time Tufts employee.)
An Expiration Date for the account: _____________________ (In general, the expiration date cannot be greater than 1 year from the application date. Sponsors are sent automated reminders to request an extension when the expiration date is approaching.)

To begin the account creation process, select “Request Account" option at the top of this page.

Allow 3 business days for eReg Affiliate requests to be processed. Please contact the TTS Service Desk at 617-627-3376 or email it@tufts.edu if you have questions about or wish to make changes to an Affiliate account.

Sponsor Information: eReg Affiliate Extensions, Expirations and Terminations

Extension Reminders

Several weeks before an eReg Affiliate account is due to expire, an account sponsor will begin to receive automated reminders to extend the account. At the bottom of the reminder is a link which the sponsor can use to submit an extension request. This link is ONLY for sponsors whose affiliate accounts are in the process of expiring.

Extension requests, whether submitted via the provided link or submitted via a TTS Service Desk request, must include the length of the extension – up to one year. The TTS Service Desk can be reached at 617-627-3376 or via email at it@tufts.edu

Affiliate Sponsor Changes

Affiliate sponsors who are leaving the university or changing their university role and who will no longer be sponsoring an Affiliate, can help ensure the Affiliate’s uninterrupted access to resources. This is done by contacting the TTS Service Desk and providing the following information:

Affiliate’s First Name
Affiliate’s Last Name
Affiliate’s Username or Tufts email address
The (replacement) Sponsor’s Tufts email address or username

The TTS Service Desk can be reached at 617-627-3376 or via email at it@tufts.edu

Affiliate Account Immediate Terminations

Rather than waiting to reach an Affiliate account expiration date with its associated 4-week Warning period, sponsors can contact the TTS Service Desk to request immediate termination of an Affiliate account. Requests for immediate termination should include the following:

Affiliate’s First Name
Affiliate’s Last Name
Affiliate’s Username or Tufts email address
The desired termination date or specify “Today”

Affiliate Account Request

Complete the form to initiate a new account for contractors and temporary workers.

Request Account

Provided by Tufts Technology Services