Card and Cash Repayments

Audience: All Travelers & Cardholders

Last updated November 2024

Repay Cash Advance Balance

Some travelers may return with left over cash from an advance issued prior to travel. To make repayment to Tufts as simple as possible, please complete the form below. Be sure to have your Dept ID and any other relevant information needed handy when you complete the form. Upon submission, you will receive the link to remit payment. 

Repay Accidental Personal Purchases made on your P-Card or T-Card

Tufts University Procurement and Corporate (Travel) Cards are not to be used for personal expenses.If you have inadvertently made a personal purchase on your card, you must repay Tufts as soon as possible. While we understand accidents happen, personal purchases are not permitted on either card and appropriate actions, including card suspension or other discipline may be taken for repeat infractions. 

To make repayment to Tufts as simple as possible, please complete the form below. Be sure to have your Dept ID and any other relevant information, such as merchant name, transaction date, and what was purchased, etc., available when you complete the form. Upon submission, you will receive the link to remit payment. 

Reconciling Accidental Personal Purchases 

Procurement Card: In PeopleSoft, add a comment in the "Justification" field for the personal transaction and complete your reconciliation as usual. Make a note of the transaction details in order to complete the Repayment form.

Travel Card: In Apptricity, mark the transaction as “personal” when filling out your expense report (charge to a deptID and not a grant).

• If you have out-of-pocket reimbursements, the personal transaction total will be deducted from your out-of-pocket reimbursement.
• If you do not have out-of-pocket reimbursements, you must repay Tufts directly using the Card Repayment Form linked above. 

Confirm what you are owed or what you owe Tufts University

To know what you are owed or what you owe Tufts, review your report before submitting. If a negative number appears in the “Total Due Traveler” field on the right hand side of the report, this is the amount you must pay back to Tufts.