Form Building FAQs

PDF Forms: Email link directly or download from a website

Box Sign: Link to form emailed from Box Sign

Qualtrics: Link emailed from Qualtrics or create shareable link (for web pages, etc.)

Kuali Build: Creates a sharable link for people who have permissions

MS Forms: Shareable link or QR code, direct invitation, live Present mode, embed 

Tufts Credential authentication is done using single sign on (SSO). If you require SSO, you should use Qualtrics or Kuali Build. Not all tools can use SSO.

• PDF Forms: No 
• Box Sign: No
• Qualtrics: Yes
• Kuali Build: Yes
• MS Forms: Yes

If you need multiple people to take action on your form, using Box Sign or Kuali Build is recommended.

PDF Forms: Yes, but only one at a time and must be done by manually sharing between individuals.

Box Sign: Yes, up to 35 people can take action on a form. You can specify a signing sequence and Box Sign will automatically notify people when they need to take action.

Qualtrics: Not recommended. Possible to setup multi-person workflow but difficult. 

Kuali Build: Yes using workflow that is setup when building the form. Kuali Build notifies people when they need to take action and allows for forward and backward sequence revisions/approvals.

MS Forms: No, only one person can act on a form. However, the form can be included as a step within a larger workflow in Microsoft PowerAutomate. 

If you need restricted fields, Kuali Build is recommended.

PDF Forms: Form fields would need to be marked as "for office use only" and then completed after submission.

Box Sign: Not possible. When form is complete, all parties involved can view the completed form fields.

Qualtrics: Possible, but not recommended. 

Kuali Build: Yes.

MS Forms: No 

If you want to allow editing of responses, consider using PDF Forms or Kuali Build.

PDF Forms: Form fields would need to be marked as "for office use only" and then completed after submission.

Box Sign: Not possible

Qualtrics: Possible, but not recommended. 

Kuali Build: Yes 

MS Forms: Yes

If you need logic built-in your form, consider using Qualtrics or Kuali Build.

PDF Forms: No

Box Sign: No

Qualtrics: Yes

Kuali Build: Yes 

MS Forms: Yes

PDF Forms: Individual PDFs

Box Sign: Individual PDFs in Box and in the detailed Signing Log

Qualtrics: In spreadsheet download or export individual forms as PDFs from Qualtrics

Kuali Build: In spreadsheet download or export individual forms as PDFs from Kuali Build. (Note: only approval workflows should be stored in Kuali Build; form data should be downloaded and saved in Box)

MS Forms: In the Responses tab for the form on the MS Forms website, as well as in an automatically synced Excel workbook. 

If you want your from to automatically capture and pull data from other Tufts systems, consider using Qualtrics or Kuali Build.

PDF Forms: No

Box Sign: No

Qualtrics: Yes

Kuali Build: Yes 

MS Forms: No

PDF Forms: Possible, but not recommended

Box Sign: Yes

Qualtrics: Yes

Kuali Build: Yes

MS Forms: Yes

PDF Forms: It's difficult but can be done. Learn more about PDF forms and accessibility.

Box Sign: PDFs will be problematic for sight impaired people using screen readers.

Qualtrics: Can be used to create accessible forms. Learn more about Qualtrics and accessibility.

Kuali Build: Can be used to create accessible forms. Learn more about Kuali Build and accessibility.

MS Forms: MS Forms is the most accessible option. Form fields are designed to be accessible, but you do still need to choose an accessible color scheme and add alternative text to images. Learn more about Microsoft Forms and accessibility. 

PDF Forms: How to create fillable PDF forms with Adobe

Box Sign: Box Sign online guide

Qualtrics: Qualtrics online guide

Kuali Build: Kuali Build online guide

MS Forms: MS Forms online guide