I-9 Employment Verification Process
Audience: New Hires
Welcome to Tufts!
I-9Everywhere: https://tufts.i9everywhere.com | 866-661-1500 | i9@i9everywhere.com
Completing your I-9 is a critical, required step in your payroll onboarding, and we look forward to assisting you.
During your onboarding process, you will receive an email from I-9Everywhere — a third-party remote I-9 Verification provider — through which you may complete your remote I-9 form. For a brief overview of the I-9 Everywhere process, please watch this video:
1. Complete Section 1 of your I-9 online at I9Everywhere.com upon receiving your invitation.
You must complete your I-9 on or before your first day of employment. You will select and upload documents that can prove your citizenship status. Please consult the Acceptable Documents list linked below. Upon completion of Section 1, you will be prompted to select someone from your personal network (a colleague, friend or family member) to review your original documents in-person with you. Be sure to notify the individual that you have selected them to avoid confusion. Note, you do not need to come to campus, unless you choose to have a colleague or friend complete Section 2 on campus.
2. Complete Section 2 of your I-9 in-person with a member of your network.
When you are together in-person, this individual can reference the link provided in their email/text message from I-9Everywhere, and will be prompted to review the original documents you provide and complete the process online.
That's it!
Once your authorized representative has completed Section 2 of your I-9, the I-9 will be reviewed by an audit team at I-9Everywhere for Compliance purposes.
- If I-9 Everywhere needs supplementary photos, updated documentation, etc., they will reach out to you directly.
- If you encounter any technical issues with I-9Everywhere, please contact them at 866-661-1500 or i9@i9everywhere.com
Related Information
Frequently Asked Questions
What if I don't have an SSN yet?
A: If you did not have a Social Security Number at the time you completed your I-9, I-9Everywhere will continue to reach out to collect your SSN.
To apply for an SSN, follow the instructions here: https://icenter.tufts.edu/practical-matters/social-security/. Most Social Security offices are now open for limited walk-in appointments. Follow the instructions on the International Center’s website for SSN application and eligibility requirements. All evidence of immigration status and work authorization must be unexpired.
Once you have received your SSN, please submit it to I-9Everywhere. If you provide I-9Everywhere with your SSN, our payroll system will also be updated. However, it does not work in the reverse order - TSS Payroll does not report SSNs to I-9Everywhere, so you must supply that information to them directly.
I am an international student or employee and not yet in the US. Can I complete the I-9?
International students or employees presenting their foreign passports must also produce a Form I-94, which is produced only when you arrive in the US. As a result, do not complete the I-9 until after you have arrived in the US using the appropriate visa allowing employment. For more information about arrival in the US, contact the International Center.
Can someone in TSS serve as my Authorized Representative?
Yes - however, only on the Medford campus and you will need to make an appointment. Click on the link below.
- Medford Office - 80 George Street, Medford, MA
Why am I being asked to reverify my I-9?
Foreign nationals will need to re-verify their I-9 when their work authorization has been extended or if given a new work authorization status (example, going from F1 to J1 visa or Foreign National gaining Permanent Residency or Citizenship). If this is the case, you may proactively initiate your re-verification by emailing TSS@tufts.edu, otherwise you will be contacted by TSS or I-9Everywhere. The re-verification process is done through I-9 Everywhere.
More information on I-9 Reverification can be found here: https://access.tufts.edu/i-9-reverification
How can I change my authorized representative/witness in I-9Everywhere?
Using the email address and password provided in your initial email from I-9Everywhere, log into https://tufts.i9everywhere.com.
Click the "Update Witness" button.
Now, you may enter the Name, phone number and email address of another witness. This person may be a member of TSS staff, a family member, a roommate, a colleague or a friend - anyone in your social or professional network.
Provided by Tufts Support Services