Local Mileage Reimbursement Rate and How it is Calculated

Current Mileage Information
Mileage expense incurred for use of personal auto while on university business, i.e., intercampus travel, will be reimbursed at the allowable federal rate as per IRS regulations.  Travel on non-business days, such as weekends and holidays, is fully eligible for mileage reimbursement.   Mileage is typically calculated from the point of the office, or a net of the total miles driven less the normal round trip daily commute to work for that day.  Mileage costs that total less than $50 can be reimbursed via petty cash slip redeemed at the Bursar’s window or by entering an expense report on e-Expense.  Those that exceed $50 must be submitted via e-Expense.

The current mileage reimbursement rate for business in 2018 is 54.5 cents per mile.  (In 2017 it was 53.5 per mile)

The rate is determined based on pronouncements from the Internal Revenue Service and the Treasury Department. The rate is intended to cover the cost of operating a personal vehicle for business purposes, and as such, is formulated to take into account the estimated price of gas, automobile insurance and wear-and-tear. When using a Tufts owned or rental vehicle the above rates do not apply.  You must purchase gas and submit receipts for reimbursement.

The standard mileage rates for the use of a car/van/truck is 17 cents per mile driven for medical or moving purposes.  For 2018 it is 18 cents.