Making and Requesting a Payment

Audience: Any employee responsible for initiating or approving a payment

The Accounts Payable department at Tufts ensures that payments to vendors and individuals are made in a timely manner in accordance with the University's payment terms.  

Before any ordering, invoicing or payments, vendors need to be created in our financial system.  Accounts Payable will do this once the future payee completes onboarding steps.  At Tufts we use PaymentWorks to enroll/create new suppliers who are paid through Accounts Payable.  Through the process, the vendor will indicate if they want to receive payment via check or electronically.

Payments

Accounts Payable makes different types of payments.  Some are initiated upon receipt of an invoice from a vendor, while others are unique in the fact that no invoice is involved.  These include:

• Payments via Medius - to pay invoices with valid Purchase Order number.
• Payments via Check Voucher - to pay scholarship/fellowship, honorarium, patient refunds, study participants, Visa costs, awards/prizes, travel for guests or students 
• Payments via Apptricity - to reimburse travel/business expense for faculty, staff, post-docs (receipts required)

Learn more!