1. Home /

  2. Node /

  3. International Travel Checklist

International Travel Checklist

Before You Travel

Register your trip with the Tufts Travel Registry
The Registry provides several features to keep you safe and secure while traveling:

  • Free Travel Medical Coverage: Through International SOS, you can receive medical care abroad, with costs covered in-country, rather than having to seek reimbursement once you return.
  • Emergency Support: By providing a local address, emergency contact and phone number, the university has more options for reaching you in the event of an emergency.
  • Alerts and Emergency Message: You will receive alerts about current events that may affect your travel. 
  • Secure Passport Data Storage: The Registry provides a secure option for you to store passport data in the event that you lose yours or require emergency evacuation to the U.S.

 

For U.S. citizens: Register with the State Department’s Smart Traveler Enrollment Program (STEP)

  • STEP informs the U.S. embassy in the destination country of your arrival. The embassy can provide support for lost passports and will use STEP registrations for reference during evacuations in high-risk locations. 

 

Technology on the go

 

Research medical & security risks

  • Visit the Tufts ISOS portal and search for your destination. You will be able to view any current medical and security risks and mitigation best practices.
  • For travel to high-risk locations, call the security team at ISOS to get itinerary–specific advice, including recommended hotels and hotel features, transportation options, and advice for day-to-day activities. 
  • Other available ISOS resources include:
    • U.S. Department of State and State Department Travel Warnings that indicate risks of travel to certain countries
    • Consular Information Sheets containing international travel information by country
    • World Health Organization International Travel and Health provides information about health risks for travelers, travel requirements, and recommendations
    • Center for Disease Control and Prevention publishes travel health information and tips, including vaccines, medications, trip preparation, etc. See also: CDC Destination Guide and CDC Vaccination Information

 

Make a doctor’s appointment

  • Make an appointment at a travel clinic at least 4 weeks prior to departure to ensure that you have all required (and recommended) vaccinations. The clinic staff will also be able to advise you on risk in the location with regards to your health profile, including allergies, on-going medications, and the legal status of OTC and prescription medications in the destination country. For example, something as common as Benadryl might not be legal.

 

Contact your bank

  • Call your bank to let them know that you are travelling and will be using your debit and/or credit card abroad. Indicate ALL countries you will be in (including any airport you will use to transfer) and the travel dates.
  • To limit your exposure in case your credit card is stolen or lost:
    • Agree on a daily limit for withdrawals/expenditures on your credit card
    • Discuss a way to contact your bank and how you can get cash quickly, if needed
    • Check with your credit card provider whether you can withdraw money at banks or ATMs

 

Set up your support network

  • Make copies of your most valuable travel documents and bring one set with you (NOT in your carry-on luggage!) Leave one set with your family/friends:
  • Include copies of your:
    • passport
    • visa(s)
    • major credit cards
    • insurance information
    • itinerary and contact information  
    • emergency contacts
  •  

While You're Traveling

If you have registered your travel with the Tufts Travel Registry, the University will be in the best position to assist you.

Illness abroad

  • Your travel registration comes with free travel medical insurance. If you feel sick and need medical attention, call International SOS at 215-942-8478. You will speak to their team of nurses to further assess your condition. ISOS will then make an appointment for you at a vetted provider and will cover any payment. Additionally, the cost of any prescribed medications is also covered.

 

Medical emergencies while abroad

  • If you experience an emergency, it is important that your in-country contacts know to call International SOS as soon as possible. ISOS can coordinate medical care with your doctors and can facilitate for transport to a more suitable facility or back to the U.S., if necessary.
  • Contact ISOS or use the ISOS portal to check whether you can access reliable local emergency services in-country. ISOS can provide availability information and phone numbers for emergency services.

 

Security threats & updates

  • If you are registered, you will receive alerts about potential security threats and, if applicable, deteriorating security conditions abroad. Additionally, you will receive alerts if significant events have occurred near you.
  • Tufts receives notification if a traveler is in an affected area and will attempt to contact you. If contacted, please respond as soon as possible. The University will account for all Tufts affiliates in the affected area and help determine the best course of action to ensure your safety.
  • If you need immediate help on the ground, call ISOS as soon as possible (ISOS will inform Tufts) as they are in the best position to coordinate help in-country. 

 

If you’re the victim of a crime

  • Contact ISOS immediately for advice on next steps. Additionally, if you are a U.S. citizen, you can call the embassy (or the on-call duty officer) for advice as well. It is important to remember that police corruption is a reality in some countries and contacting local authorities first may not be the best course of action. 
  • If you are a victim of sexual assault, you should also be aware that resources and procedures differ significantly from country to country. Please contact ISOS as soon as possible and report what has happened to you. ISOS can help you take appropriate steps and identify resources available in-country. 

 

If you’ve lost your passport

  • You will need to go to the nearest U.S. embassy to get a replacement passport. If you do not know how to get to the nearest embassy, call ISOS for advice. They can also arrange for transportation (at your own expense). 
  • You’ll need to provide the following documentation:
    • A Passport Photo: bring an extra set with you when traveling
    • Identification: driver's license, expired passport, etc.; printable from the Tufts Travel Registry if you’ve registered
    • Evidence of U.S. citizenship: birth certificate, photocopy of your missing passport, etc.; printable from the Tufts Travel Registry if you’ve registered
    • Travel Itinerary: airline/train tickets
    • Police Report, if applicable
    • DS-11 Application for Passport, which may be completed at the time of application
    • DS-64 Statement Regarding a Lost or Stolen Passport, which may be completed at the time of application