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Paying for Travel
Audience: Any university traveler
Employee business travel at Tufts should be paid for using the Tufts Travel Card. In some circumstances (including student and non-employee travel), a travel authorization and approval of any travel expenses is required in advance. Upon completion of the travel, reporting is required. This page will provide information about paying for and reporting expenses.
Tufts Travel Card
- You can apply online for a Travel Card along with access to Apptricity, the expense reporting, and reconciliation system.
- If you are a department administrator and need access to Apptricity as part of your onboarding, please use the Combined TSS System Access Form.
- If you are a staff or faculty member and you need Apptricity access to submit out-of-pocket expenses only, please use this application form.
Note: Students are ineligible for a Travel Card.
Procurement Cards should not be used to pay for travel expenses and you should always check with your department administrator before traveling to discuss allowable expenses and per diem rates (if applicable).
Travel Authorizations
A Travel Authorization Number, or T-Number, is required for travel and expenses for individuals traveling on behalf of the university who do not have a Travel Card. Complete the form linked below to request a T-Number on behalf of yourself or another traveler. If an advance for anticipated expenses is requested, approval of the form will automatically create a ticket with the TSS Travel & Expense team for processing and issuance.
- Travel Authorizations are required for student and non-employee travel.
- Department Administrators will receive the approval requests for Student and Guest Travelers; Supervisors will receive the approval request for employees.
- Once approved, the submitter and traveler (if not the same person) will receive a copy of the approval notice with the T Number.
- Approved Travel Advance Requests will route directly to the TSS Travel & Expense team for processing.
The T-Number can be provided to our Corporate Travel Agency partners to coordinate payment.
Remember: Students traveling to a conference as a means of advancing their personal knowledge are deemed to receive a travel scholarship (5207) and should be paid as such via the Check Voucher System. In this case, no reimbursement is given after an expense is incurred; the travel scholarship is payable at any time.
Reporting Expenses/Seeking Reimbursement
After traveling, faculty, staff and post-docs will use Apptricity to report expenses paid for with a Travel Card and to request reimbursement for out-of-pocket expenses. Should students or visitors to Tufts need reimbursement for travel or business expense, the check voucher should be used.
Related Information
Student Travel: Reimbursement vs. Scholarship
Provided by Tufts Support Services