Paying for Travel
Audience: Any university traveler
Employee business travel at Tufts should be paid for using the Tufts Travel Card. In some circumstances (including student and non-employee travel), a travel authorization and approval of any travel expenses is required in advance. Upon completion of the travel, reporting is required. This page will provide information about paying for and reporting expenses.
Tufts Travel Card
You can apply online for a Travel Card along with access to Apptricity, the expense reporting, and reconciliation system. If you don't require a travel card but do need access to Apptricity, you can complete a system application form.
Please note that Procurement Cards should not be used to pay for travel expenses and you should always check with your department administrator before traveling to discuss allowable expenses and per diem rates (if applicable).
Some types of travel and travel-related expenses, including student and non-employee travel, require you to complete an authorization form before you travel. Completing the form will provide you with a travel authorization number and can be used to request an advance for estimated expenses incurred while traveling.
Reporting Expenses/Seeking Reimbursement
After traveling, faculty, staff and post-docs will use Apptricity to report expenses paid for with a Travel Card and to request reimbursement for out-of-pocket expenses. Should students or visitors to Tufts need reimbursement for travel or business expense, the check voucher should be used. To view the Apptricity User guide, or to access web-based video tutorials, visit our Apptricity job aids page.
In addition to the guide, the following travel-related information may be helpful:
Making Corrections in Apptricity
Expenses Tufts May Not Reimburse
Student Travel: Reimbursement vs. Scholarship