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    Events & Meetings

    Plan an Event on the Medford/Somerville Campus

    Helpful Reminders for Event Planning!

    Book rooms for events through Reserve Tufts.

    • If you don't have access to the booking system, request access or work with a member of your department who already has access.
    • Create your reservation for 30-90 minutes prior to, and after your event, to allow for event setup and takedown.

     

    Submit event work order via the Facilities Services Service Request System.

    • Submit at least five business days before the event.
    • Submit only one work order for all facilities event-related services.
    • Provide a valid Department ID.
    • Include detailed information in the work order request field.
    • Attach event diagrams, schedules, or other relevant documents. (Some locations need more time for set-up and takedown.)
    • Look for a confirmation email after submission.

     

    The Conference & Event Services supports a variety of events working with you each step of the way.

    To start planning your event, you must complete two initial steps:

    Reserve a Space

    Use the Reserve Tufts to book available rooms and venues.

    • Include 30 to 60 minutes before and after your event for Facilities to set up and take down. 
    • For events at the Joyce Cummings Center, please plan at least 90min for both event set up and take down.
    • Search for rooms that meet your needs for seating capacity and configuration, and A/V equipment
    Reserve space on Reserve Tufts

    Submit an Event Service Request

    Submit an event service request with information about your event.

    • Event work order requests must be submitted at least 5 business days prior to your event.
      We strongly recommend that you submit your request at least 2 weeks in advance.
    Submit an event service request

    People gather on a lawn with tents
    Back to the Hill event

    Additional Event Services

    These services should be considered after reserving your space and submitting a facilities service request.

    A/V Equipment and Support

    Request audio/visual services at least 4 days in advance of your event
    Explore

    A/V Equipment and Support

    Request audio/visual services at least 4 days in advance of your event
    Explore

    Catering

    Tufts Catering provides food for events on the Medford/Somerville campus
    Explore

    Catering

    Tufts Catering provides food for events on the Medford/Somerville campus
    Explore

    Zero Waste Events

    Compost at your campus event
    Explore

    Zero Waste Events

    Compost at your campus event
    Explore

    Parking

    Parking for guests is available by request at the Dowling Hall Parking Garage on the Medford Campus
    Explore

    Parking

    Parking for guests is available by request at the Dowling Hall Parking Garage on the Medford Campus
    Explore

    Schedule a Security Detail

    A security detail is required for all events where alcoholic is served
    Explore

    Schedule a Security Detail

    A security detail is required for all events where alcoholic is served
    Explore

    Photography and Videography

    For live streams, recordings, or photgraphy submit your request at least 7 business days in advance
    Explore

    Photography and Videography

    For live streams, recordings, or photgraphy submit your request at least 7 business days in advance
    Explore

    Event Banners and Signage

    Explore the options and request estimates from Tufts Print Copy Services
    Explore

    Event Banners and Signage

    Explore the options and request estimates from Tufts Print Copy Services
    Explore
    Related
    Plan an event in Boston
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    Plan an event at the SMFA
    Event Services for the Public
    Conference & Event Services

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