Position Number

Audience: Department Admins

What are Position Numbers?

Position numbers are used to help plan department budgets and are needed to hire staff (except temporary workers), faculty, and Post-Docs. The compensation group in Human Resources manages the creation and de-activation of position numbers. HR Compensation also manages/maintains the position number and any information associated with it. 

There are seven pieces of information needed in order to set up a position number. These are:

• Effective Date
• Job Title
• Supervisor name
• Location/Building Address
• Department name and Home Dept-ID
• Hours/FTE
• What funding source - dept id or grant

Requesting Position Numbers

For STAFF positions, please contact your Human Resources Business Partner for your division or school.

For FACULTY and POST-DOC positions, request the Position Number via the Online Position Number Request Form for Faculty/Post-Doc. HR Position Management will reach out to you directly with the position number.

Routing and Approvals:

• If the position is not grant-funded, the request is routed to the Budget Center for budget review and approval, then to Position Management.
• If the position is grant-funded, the request is sent directly to Position Management.