Time Off Information

Audience: All

Last Updated: March 2025

View your Time-Off in Employee Self-Service

In eServe, employees can view accrued time and time taken in Employee Self-Service (eServe). In addition, a manager can view time off for their staff. Once logged into eServe, look for the Time Off Information tile on the Employee Self-Service screen. Learn more here or follow the steps below.

1. Login to Employee Self-Service
2. Click on the "Time-Off Information" tab
3. View your Time Off Information. Supervisors will also see the time off information for their direct reports.

Time-off is reported in hours, not days.

Time-Off Policy

The policy for time-off from the university can be found here: https://access.tufts.edu/time-off

Accruing Time and Functional Information

• Tufts University Vacation Policy 
  • A monthly vacation accrual process (on the 15th of the month) adds appropriate hours for vacation. If you are too close to the maximum hours, you will only receive your accrual up to the maximum. 
    • If you take time off and report it promptly to your timekeeper, the vacation accrual process that runs on the 15th will do a "look back" at the prior month for any time off entered after the last accrual and then adjust the balance accordingly.
    • Example: You are at the maximum balance allowed, but you are taking July 5-7 off as vacation time. If the time is recorded by your department administrator before July 15, and the time taken drops you below the maximum balance, you will accrue vacation time on July 15.
  • The system displays projected balances for vacation. When the maximum balance for Vacation is approaching, the time will show in red.
• Tufts University Sick Time Policy 
  • Non-exempt sick time is added on the first Friday of the month.
  • Exempt sick time is added on a rolling basis (replenished 12 months from date used)
• Personal days do not accrue/carry over; they are awarded July 1 and must be used by June 30.
  • Personal Days will not appear until after the Fiscal Year Closeout Payroll is run - this can be as late as July 15 of a given year. 
• Bonus days for attendance must be used one year from the employee anniversary date.

New or returning Employees

If an employee is hired or returning to work from unpaid leave, on or before the fifteenth (15th) day of the month, the employee will receive vacation credit for the month.

Separated Employees or Employees going on unpaid leave

If an employee is terminating, or going out on unpaid leave, after the fifteenth day of the month, the employee will receive vacation credit for the month. Upon completion of the trial period, new employees receive vacation accrual retroactive to their first day of employment.