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TuftsProjects Evaluation, Retirement, & Migration Planning

Tufts Technology Services (TTS) has been evaluating the TuftsProjects platform in light of the contract expiration dates and needs of the Tufts community.

Based on community feedback, we have extended the contract from July 1, 2020 through June 30, 2021, with a goal of having TuftsProjects users migrated off of the platform by the end of March 2021. In the meantime, we are evaluating other products for project management (i.e. Microsoft Planner) and ticketing services (i.e. JIRA). 

Status updates and other communications including opportunities for community feedback will be posted here. See below for details on past communications, upcoming surveys and discussion/feedback sessions, and instructions on how to download and preserve your data from TuftsProject.

If you have any questions, concerns, or suggested related to TuftsProjects and/or a project management service, please send email to the TuftsProjects Evaluation Team

Community Feedback

Thank you to all of your that took the time to complete the Qualtrics Survey and send your thoughtful input and feedback. We received 71 responses and will go through the input and plan for a TuftsProject Community Discussion session via Zoom later in September/early October.

Community Announcements and Support

Tufts Projects/Team Dynamix Data Download Instructions

(Last updated 2/3/21)

In an effort to assist the community in preserving and downloading their data from TuftsProjects, TTS has created the following documentation with the option to export a waterfall plan, download a briefcase directory, and/or download a single briefcase file.

How to Download Project Data as a Pdf file

  1. Navigate to a project.

  2. On the left-hand navigation, click “Manage”.

  3. Click the printer icon.

  4. A “Print Options” window opens.  Select which data items you want to include and click “Print”.

  5. In the “Destination” dropdown, select “Save as PDF” and click “Save”.

  6. Select where you would like to save the PDF file.

  7. Repeat as necessary for “Feed” and “Announcements” on the left-hand navigation.

  8. Repeat for any Projects for which you may want to archive data.

How To Export a “Waterfall” Plan From Tufts Projects

  1. Navigate to https://projects.it.tufts.edu .

  2. Click the Applications icon.    A picture containing drawing

Description automatically generated

  3. Click “Plans”.

  4. Click the title of  the “Waterfall” plan you would like to export.

  5. On the top middle bar, click “Export”.

  6. Choose which format you would like to export to.

  7. The file will download to your default download directory set for your browser.

NOTE: Card Wall Project plans cannot be exported.

How to Download a Briefcase Directory

  1. Navigate to a project.

  2. Click on the project and a new project window opens.

  3. On the left navigation click “Briefcase”.

  4. Navigate to the “Briefcase” directory you want to download and select the directory.

  5. On the top right, click “Download Folder”.

  6. Your browser will download a .zip file.

How to Download a Single Briefcase File

  1. Navigate to a project.

  2. Click on the project and a new project window opens.

  3. On the left navigation click “Briefcase”.

  4. Navigate to the “Briefcase” file you want to download and click the file.

  5. In the new window that opens, click “Download”.

Microsoft O365 - Planner for Project Management

As part of Tufts Microsoft Office 365 license - which provides email and calendar for all Tufts faculty, staff, and students - you have access to a host of additional applications including Microsoft O365 Planner.

MS Planner is a light weight, mobile and web-based application and allows you and your team can to create plans, assign tasks, chat about tasks, and see charts of your team's progress.

You can access MS Planner by logging into your Microsoft Office Online account using your Tufts credentials and selecting Planner from the All Apps menu.

TuftsProjects – Community Feedback Survey (September 2, 2020)

Dear TuftsProjects Users,

Tufts Technology Services (TTS) has been evaluating the TuftsProjects platform in light of the contract expiration dates and needs of the Tufts community. In June the contract was extended through the end of June 2021 to provide additional time for the community to evaluate other options and transition off the platform. 

Please take a minute to complete this brief survey by September 11 to help us better understand how you use TuftsProjects and the challenges, if any, you face in transitioning off the platform. 

Our goal is to help all TuftsProjects users migrate off of the platform by the end of March 2021. You can find more information on the TuftsProjects Evaluation, Retirement, and Migration Planning Project webpage.

 

Thanks in advance for completing the survey and providing your valuable feedback.

 

Best,

Mark Damian, Director of Enterprise Applications and Project Portfolio Management

Rob Piscitello, TTS Project Services Manager

TuftsProjects Upgrade Scheduled (6/24)

(Sent to TuftsProjects user over past 13 months as of June 18 2020 from TTS Communications with reminder on 6/24)

Dear TuftsProjects users,

We hope this message finds you safe and well.

A reminder that we will upgrade our current version of TuftsProjects to the latest version as required by the vendor. While the upgrade is being done – which is scheduled for Wednesday, June 24 – we wanted to let you know that the service will be unavailable from 5-9 p.m. so you can plan your work accordingly.

If you have any questions about TuftsProjects, please send email to the TuftsProjects Evaluation Team.

Best,

TTS Communications

(on behalf of Mark Damian, Director of Enterprise Applications and Project Portfolio Management and Rob Piscitello, TTS Project Services Manager)

TuftsProjects Update: Contract with TeamDynamix Extended 1 year (June 2020)

(Sent to TuftsProjects user over past 13 months as of June 2020 from TTS Communications)

Dear TuftsProjects users,

We hope this message finds you safe and well.

At the end of April, Tufts Technology Services (TTS) informed you that our contract with TeamDynamix – the vendor for our TuftsProjects service – would be up for renewal the end of July 2020 and that we had been evaluating the TuftsProjects platform in an effort to decide if we should terminate the contract and retire TuftsProjects.

Based on feedback you provided and to minimize disruption to current users and allow additional time for the community to transition, a decision has been made to extend the contract with TeamDynamix for 1 year until July 2021.

This summer, we will upgrade our current version of TuftsProjects to the latest version as required by the vendor. While the upgrade is being done – which is tentatively scheduled for the end of June – the service will be unavailable. Once we have confirmed the upgrade date, we will inform you, so you can plan accordingly.

In the meantime, please make plans to transition off TuftsProjects in anticipation of the contract termination in 2021.

If you have any questions about TuftsProjects, please send email to the TuftsProjects Evaluation Team.

Best,

TTS Communications

(on behalf of Mark Damian, Director of Enterprise Applications and Project Portfolio Management and Rob Piscitello, TTS Project Services Manager)

Tufts Projects Evaluation & Potential Retirement in July 2020 (April 2020)

(Sent to TuftsProjects user over past 13 months as of April 2020 from TTS Communications)

Dear TuftsProjects users,

We hope this message finds you safe and well.

The contract with TeamDynamix – the vendor for our TuftsProjects service – is up for renewal the end of July 2020.

Tufts Technology Services (TTS) has been evaluating the TuftsProjects platform based on negative feedback about the product itself, the functionality it lacks, the minimal usage by TTS and the community, and the overall cost.  

As a user of the TuftsProjects service over the past year, we wanted to provide advance notice and give you the opportunity to:

  • Share any questions or concerns you might have related to the potential retirement.
  • Plan accordingly should we decide to retire the product and project management service in July. (NOTE: Should the decision be made to retire this service, our staff will assist with documentation about how to export content from the system.)

If you have any questions, concerns, or suggested related to TuftsProjects and/or a project management service, please send email to the TuftsProjects Evaluation Team.

As soon as a decision is made or when we have additional information, we will update all of you.

Best,
TTS Communications

(on behalf of Mark Damian, Director of Enterprise Applications and Project Portfolio Management and Rob Piscitello, TTS Project Services Manager)

REMINDER: Retirement of TuftsProjects | June 30, 2021 (February 2021)

Dear TuftsProjects users,

We hope this message finds you safe and well. We want to remind you that Tufts plans to retire TuftsProjects the end of June and share a new option for per seat cloud licenses that recently became available.

Last fall, Tufts Technology Services (TTS) notified you of our plans to retire the TuftsProjects service effective June 30, 2021.

To enable a smooth decommissioning of the platform, we ask you, as a user of the service, to plan to transition off TuftsProjects by April 2021. If you have special circumstances preventing you from moving off Tufts Projects by April, please contact the TuftsProjects Evaluation Team as soon as possible, so we can work with you on other alternatives. One option would be to sign up for the new offering by Team Dynamix, the company that makes the TuftsProjects software which is a per seat cloud licenses. Please contact us if you may be interested in that option and we can put you in touch with the vendor.

Please visit the TuftsProjects Evaluation, Retirement, & Migration Planning page for instructions on how to download your data from TuftsProjects, access to free project management software (Microsoft O365 Planner), and view prior communications related to Tufts Projects Retirement.

If you have any questions about TuftsProjects, please send email to the TuftsProjects Evaluation Team.

Best, 

TTS Communications

(on behalf of Mark Damian, Director of Enterprise Applications and Project Portfolio Management and Rob Piscitello, TTS Project Services Manager) 

Retirement of TuftsProjects – Action Required by April 2021 (March 2021)

Dear TuftsProjects users, 

We hope this message finds you safe and well. We want to remind you that TTS will be decommissioning TuftsProjects at the end of June.  

To allow time for a smooth decommissioning of the service, we ask that you plan to transition off TuftsProjects by April 2021. If you have special circumstances preventing you from moving off Tufts Projects by April, please contact the TuftsProjects Evaluation Team as soon as possible, so we can work with you on other alternatives. One option would be to sign up for a per seat cloud license with Team Dynamix, the company that makes the TuftsProjects software. Please contact us if you may be interested in that option and we can put you in touch with the vendor. 

Please visit the TuftsProjects Evaluation, Retirement, & Migration Planning page for instructions on how to download your data from TuftsProjects, access to free project management software (Microsoft O365 Planner), and view prior communications related to Tufts Projects Retirement. 

If you have any questions about TuftsProjects, please send email to the TuftsProjects Evaluation Team

Best,  

TTS Communications 

(on behalf of Mark Damian, Director of Enterprise Applications and Project Portfolio Management and Rob Piscitello, TTS Project Services Manager)  

TuftsProjects Retiring: April 30 Deadline to Transition Data (April 2021)

Dear TTS Staff,

Tufts is planning to retire TuftsProjects by the end of June. To have a smooth transition, we have been working with the community to have them transition off the platform by end of April. Below is the targeted message that has been sent to current TuftsProjects users. If you had used TuftsProjects in the past and have content stored in there that you wish to retain, please plan to migrate off by end of April.

Thank you to those who have already migrated their content off TuftsProjects and into another tool. For those who still have content in TuftsProjects that they wish to migrate, please plan to do so by April 30, if possible.   

As this is the last reminder and follow up that is planned, we want to ensure you download and retain access to any data that you need, prior to the deadline of April 30. Should you have a special circumstance preventing you transitioning by the end of April, please contact the TuftsProjects Evaluation Team immediately, and we will help you work on an alternative plan. 

Please visit the TuftsProjects Evaluation, Retirement, & Migration Planning page for instructions on how to download your data from TuftsProjects, access to free project management software (Microsoft O365 Planner), and view prior communications related to Tufts Projects Retirement. 

If you have any questions about TuftsProjects, please send email to the TuftsProjects Evaluation Team

Best,  

TTS Communications 

(on behalf of Mark Damian, Director of Enterprise Applications and Project Portfolio Management and Rob Piscitello, TTS Project Services Manager)  

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Send Feedback to TuftsProjects Evaluation Team