Uniform Guidance for Purchasing

For more information, refer to the Competitive Bidding Requirements Reference Guide for Federally Funded Purchases.

This notice highlights the Purchasing areas that are impacted by the Uniform Guidance relating to transactions on sponsored awards. As a recipient of federal research funding, Tufts must procure goods and services in compliance with the Office of Management and Budget’s (OMB) Uniform Guidance. The changes in related University policies will go into effect July 1, 2018.

Uniform Guidance is a set of federal rules and requirements for federal awards. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly called "Uniform Guidance") of the Office of Management and Budget (OMB) replaces guidance from the earlier OMB circulars—such as the A-110 (Administrative requirements), A-21 (Cost principles), and A-133 (Audit requirements).

What Will Change? What Stays the Same?
  • 3 or more written quotes/proposals for purchases from $10K to $250K must be attached to eReqs
  • Fewer allowances for non-competitive transactions
  • Purchases above $250K must use a more elaborate standardized RFQ/RFP process administered by Central Purchasing
  • Utilization of Minority, Women and disadvantaged Businesses and equitable distribution of spend (not subcontracting)
  • Electronic eReq Supplier Justification only
  • No MarketPlace system orders >$10k, use an eReq
  • Competitive sourcing of goods and services
  • Substantiated rationale required for non- competitive transactions (selected/sole source)
  • Price analysis required for selected/sole source
  • RFP support documentation required for bid award
  • Conflict of Interest requirements

Sponsored Goods and Services Uniform Guidance Changes Summary

Current Purchase Transaction Thresholds Updated Purchase Transaction Thresholds Type of Competitive Action If Non-Competitive Action
$0 -$5,000 $0 – $10,000 Requires One (1) written quote or proposal from a qualified supplier N/A
$10,001 and up $10,001 -$250,000 Requires 3 quotes or proposals from qualified suppliers. Selected/Sole Source Justification form with supporting documentation
Not applicable threshold $250K and up 3 or more Public RFQ's or RFP's (Managed Through Central Purchasing) Selected/Sole Source Justification form with supporting documentation*

Refer the Purchasing Uniform Guidance page for additional information. The full CFR 200 procurement standards are available at this link CFR 200. Contact purchasing@tufts.edu with any questions or to request individual or group training.