Uses of University Systems, Resources and Information
Amended date: 12/01/2018
The University has adopted several policies that provide valuable legal and ethical constraints associated with using University systems, resources, and information, including University computers, computer systems, and networks. These policies, which apply to all members of the Tufts community, include the Information Stewardship Policy and Supporting Information Policies (the Information Roles and Responsibilities Policy, Use of Institutional Systems Policy, and the Information Classification and Handling Policy), as well as the Business Conduct Policy. Additional policies may also apply to specific units of the University and to any computers, computer systems or networks provided or operated by them.
When using any institutionally-provided resources, employees could legally be deemed to be acting as representatives of the University. Therefore, employees must conduct themselves appropriately when communicating internally and externally, i.e. blogging, MySpace, Facebook, etc. All communication, internal or external, utilizing Tufts resources is considered the property of the University and may be accessed, audited, and disclosed. Therefore, there is no expectation of privacy in emails, instant messaging, Internet searching, etc., exchanged on Tufts systems. They may also be used as a basis for disciplinary action.
Any use of University communication resources in conflict with the values of the University is unacceptable. It is the responsibility of all Tufts employees to respect the highest level of privacy for their colleagues and other members of the Tufts community. Employees deemed to have utilized systems or resources improperly, for example, in the case of on-line gambling or pornographic sexually explicit materials not related to legitimate job functions, will be subject to disciplinary action, up to and including termination of employment.
This policy applies to all staff, temporary staff, postdoctoral scholars, faculty, independent contractors, affiliates or any other members of the Tufts community, including those hired contractually or who work under faculty or postdoctoral scholar handbooks, or who are otherwise covered by a collective bargaining agreement.
Related Links and Resources:
Postdoctoral Scholars’ Handbook: https://viceprovost.tufts.edu/policies-forms-guides/postdoctoral-scholars-handbook
This Uses of University Systems, Resources and Information policy is part of the HR Employee Policies and Procedures that can be found at here.
Disclaimer: Changes to this policy and the handbook in which it is maintained may be made at any time, at the sole discretion of the University and is not a contract. Employment by the University is at will and either the employee or the University may end the employment relationship at any time.